EDI Invoice Examples: EDIFACT INVOIC & X12 810

Electronic invoices are among the most common EDI documents exchanged between trading partners. Below are complete invoice examples in both EDIFACT (INVOIC) and ANSI X12 (810) formats, with detailed segment explanations.

EDIFACT INVOIC Example

This EDIFACT INVOIC message represents a commercial invoice from ABC Electronics to XYZ Retail, billing for 50 laptops, 100 mice, and 75 USB hubs with tax calculations:

EDIFACT INVOIC - Commercial Invoice

UNB+UNOA:2+SUPPLIER:ZZ+BUYER:ZZ+240215:1000+789456'
UNH+1+INVOIC:D:96A:UN'
BGM+380+INV-2024-00789+9'
DTM+137:20240215:102'
DTM+35:20240315:102'
RFF+ON:PO-2024-00456'
RFF+DQ:SHIP-2024-00123'
NAD+SU+4012345000001::9++ABC Electronics Ltd+100 Tech Park+San Jose+CA+95110+US'
NAD+BY+5412345678908::9++XYZ Retail Corp+200 Commerce Drive+Seattle+WA+98101+US'
NAD+IV+5412345678915::9++XYZ Accounts Payable+Finance Center+Seattle+WA+98102+US'
CUX+2:USD:4'
PAT+1++5:3:D:30'
ALC+A++++FC'
MOA+8:150.00'
LIN+1++7891234567890:EN'
PIA+1+LAPTOP-PRO-15:SA'
IMD+F++:::Laptop Pro 15 inch 16GB RAM'
QTY+47:50:EA'
MOA+203:49975.00'
PRI+AAA:999.50:CA'
TAX+7+VAT+++:::8.25+S'
MOA+124:4122.94'
LIN+2++7891234567891:EN'
PIA+1+MOUSE-WIRELESS:SA'
IMD+F++:::Wireless Mouse Ergonomic'
QTY+47:100:EA'
MOA+203:2990.00'
PRI+AAA:29.90:CA'
TAX+7+VAT+++:::8.25+S'
MOA+124:246.68'
LIN+3++7891234567892:EN'
PIA+1+USB-HUB-7PORT:SA'
IMD+F++:::USB Hub 7-Port Powered'
QTY+47:75:EA'
MOA+203:2243.25'
PRI+AAA:29.91:CA'
TAX+7+VAT+++:::8.25+S'
MOA+124:185.07'
UNS+S'
MOA+79:55208.25'
MOA+131:150.00'
MOA+176:55058.25'
MOA+124:4554.69'
MOA+77:59612.94'
UNT+43+1'
UNZ+1+789456'

Header Information

BGM+380 - Document type 380 = Commercial Invoice
DTM+137 - Invoice date: 2024-02-15
DTM+35 - Payment due: 2024-03-15 (Net 30)
RFF+ON - References purchase order PO-2024-00456
RFF+DQ - References shipment SHIP-2024-00123

Parties

NAD+SU - Supplier: ABC Electronics Ltd, San Jose CA
NAD+BY - Buyer: XYZ Retail Corp, Seattle WA
NAD+IV - Invoicee: XYZ Accounts Payable

Line Items Breakdown

Line	Product	Qty	Price	Amount	Tax
1	Laptop Pro 15"	50	$999.50	$49,975.00	$4,122.94
2	Wireless Mouse	100	$29.90	$2,990.00	$246.68
3	USB Hub 7-Port	75	$29.91	$2,243.25	$185.07

Summary Amounts (MOA Segments)

MOA+79 - Line items subtotal: $55,208.25
MOA+131 - Freight charge: $150.00
MOA+176 - Net subtotal: $55,058.25
MOA+124 - Total tax (8.25%): $4,554.69
MOA+77 - Invoice total: $59,612.94

X12 810 Invoice Example

The same invoice in ANSI X12 format (810 transaction set), commonly used in North America:

ANSI X12 810 - Invoice

ISA*00*          *00*          *ZZ*SUPPLIER       *ZZ*BUYER          *240215*1000*U*00401*000789456*0*P*>~
GS*IN*SUPPLIER*BUYER*20240215*1000*789456*X*004010~
ST*810*0001~
BIG*20240215*INV-2024-00789*20240201*PO-2024-00456~
REF*BM*SHIP-2024-00123~
N1*ST*XYZ Retail Corp*92*BUYER001~
N3*200 Commerce Drive~
N4*Seattle*WA*98101*US~
N1*VN*ABC Electronics Ltd*92*SUPPLIER001~
N3*100 Tech Park~
N4*San Jose*CA*95110*US~
N1*RI*XYZ Accounts Payable*92*BUYER002~
ITD*01*3*2**30**30~
IT1*1*50*EA*999.50**UP*7891234567890*VP*LAPTOP-PRO-15~
PID*F****Laptop Pro 15 inch 16GB RAM~
TXI*ST*4122.94*****8.25~
IT1*2*100*EA*29.90**UP*7891234567891*VP*MOUSE-WIRELESS~
PID*F****Wireless Mouse Ergonomic~
TXI*ST*246.68*****8.25~
IT1*3*75*EA*29.91**UP*7891234567892*VP*USB-HUB-7PORT~
PID*F****USB Hub 7-Port Powered~
TXI*ST*185.07*****8.25~
SAC*A*F600***150.00~
TDS*5961294~
TXI*ST*4554.69~
CTT*3*225~
SE*27*0001~
GE*1*789456~
IEA*1*000789456~

Key X12 Segments

BIG - Beginning segment with invoice date and number
N1/N3/N4 - Party name and address loops
ITD - Terms of sale (Net 30)
IT1 - Line item detail
TXI - Tax information
SAC - Service, allowance, or charge (freight)
TDS - Total invoice amount (in cents)

Invoice Document Codes

Invoice Type	EDIFACT BGM Code	Use Case
Commercial Invoice	380	Standard billing for goods/services
Credit Note	381	Refund or return credit
Debit Note	383	Additional charges
Pro-forma Invoice	325	Preliminary invoice for customs